Understanding the Degree Evaluation
An important resource at SDSU is the Degree Evaluation, also known as the degree audit. Your degree evaluation will become your second most valuable resource after the General Catalog because the Degree Evaluation outlines everything you are required to complete in order to graduate from SDSU and is personalized specifically to you. You can view your degree evaluation online through the SDSU WebPortal. The Degree Evaluation updates regularly as you satisfy your degree requirements and is referred to as a "living document." It is a great resource to help you track your progress toward degree completion!
- Select Degree Evaluation from your list of items on the left-hand side of your SDSU WebPortal.
- Verify your access to your degree evaluation by clicking Verify
- Once access to your degree evaluation is granted, click on the link provided to redirect
you to the Degree Evaluation.
The Degree Evaluation requires a 2-step verification and authentication process. You will now be directed to enter your SDSUid without the @sdsu.edu.
- After entering your SDSUid, the Request an Audit screen will appear. Select Run Declared Programs.
Select View Audit. This will generate your degree evaluation.
After you generate your degree evaluation, you will see the following information at the top of the first screen: your name, RedID (student ID), major, and major catalog year as seen in the example below. Make sure this information is correct each time you view your degree evaluation. If it is not correct, contact the Office of Advising and Evaluations.
Listed below is a graphical overview of all graduation requirements. You can see which requirements are complete, and/or not met by the colored chart defined below the graphs. Click on each graph to see specific information regarding the individual requirement.
As you scroll down below the graphs, you will see the first section of your degree evaluation titled, Degree Evaluation. The icon on the left provides you with information about the Office of Advising and Evaluations. This includes the office location, drop-in advising hours, telephone number, and website.
The Legend section below provides you with a list of the symbols and their definitions. If you select the icon, the following appears:
After reviewing the Degree Evaluation and the Legend sections, scroll down to see the summary of your graduation requirements. Each of these sections expands to reveal more detailed information by clicking on the icon or Open All Sections to expand all of the requirements at once.
The indicates the requirement still needs to be completed. Requirements are updated with a as they are completed. The goal is to have a green check mark next to all of your requirements to be eligible for graduation.
The Degree Evaluation contains information on each of your graduation requirements. Graduation requirements are separated into sections. Everything you must complete will be listed with either a or a indicator. By clicking on the symbol, you can see how to satisfy the requirement or how it has already been satisfied.
- The first requirement is Freshmen Competency in mathematics and writing. All students are required to demonstrate basic competency in mathematics and written English, which are determined by multiple measures of academic proficiency at the time of admission.
- The second graduation requirement is the Graduation Writing Assessment Requirement or the GWAR. To complete this requirement, you must demonstrate your competency in writing skills at the upper division level. To determine how you will complete this requirement, you must first take an examination called the Writing Placement Assessment or the WPA. All students must take the Writing Placement Assessment (WPA) during the semester in which they achieve 60 units or in the semester immediately following. New transfer students must take the WPA before or during their first semester at SDSU. For more information on the GWAR graduation requirement, consult the General Catalog and SDSU Testing Services.
- The American Institutions Requirement is the next graduation requirement listed on your degree evaluation. All students
must complete courses that cover American History, United States Constitution, and
California State and Local government. The most common way to complete these courses
is to complete a pair of courses listed in the General Catalog under Graduation Requirement IV.
This student in this example has successfully completed American History and United States Constitution by passing the United States History AP exam with an appropriate score to receive credit for HIST 109 and HIST 110 at SDSU, so 2 appear. As indicated by the , the student still needs to take a course to fulfill the California State and Local Government portion of this requirement, since AP credit does not satisfy this area.
- The next graduation requirement listed is the Language Requirement. When we say language, we mean a language other than English. Only students pursuing a Bachelor of Arts degree in Liberal Arts and Sciences, the Bachelor of Music, the Bachelor of Arts degree in Applied Arts and Sciences in English, or the Bachelor of Fine Arts must complete this requirement. If the language requirement box appears on your degree evaluation, you must complete this language requirement. If you do not have a language requirement box listed on your degree evaluation, you do not have to complete a competency in a language other than English. Please read the General Catalog and your degree evaluation for more information on how to fulfill this requirement.
- In the next area of your degree evaluation, there are three graduation requirements
listed together: Unit, Residence, and GPA Requirements.
- "Minimum units required for the Bachelor's degree" and the number that follows are the minimum units required for a bachelor degree. Most majors require a minimum of 120 units, but some degrees at SDSU require a higher minimum number. It is important that you know the minimum number of units required for your degree. There are many other unit requirements at SDSU that are listed here, such as minimum upper division units and maximum transferable units. As you reach your junior and senior years, you need to keep a close watch on these requirements.
- Listed halfway down this section are two of the Residence Requirements. Residence does not mean you are a resident of the United States, California, or even San Diego. The Residence Requirements refer to the minimum number of units and the minimum upper division units you need to complete at SDSU to qualify for a bachelor's degree.
- At the bottom of this section, you will see Grade Point Average Requirements. There are four important GPAs and two of those are listed in this section of your
- SDSU GPA - an average based on all courses attempted at SDSU.
- Cumulative GPA - an average based on all courses attempted at SDSU and transferable courses at other universities, liberal arts colleges, and community colleges.
- The other two important GPAs are your Major GPA, which is an average based on all upper division courses attempted in your major department and any other upper division courses required for your major, and your Minor GPA, which is an average based on all units applicable to your minor if you are completing a minor for your degree. The SDSU and Cumulative GPAs must always be at least a 2.0 to stay in good academic standing. All four GPAs must be at least a 2.0 to graduate.
Most students will follow the General Education (GE) Path outlined in this tutorial.
It is important to first open the section labeled General Education Unit Requirements. This will outline the minimum unit requirements and policies to complete GE at SDSU.
Section I is titled Communication and Critical Thinking. You must take a 3-unit class from each of the following three areas:
- Oral Communication
- Written Communication
- Critical Thinking
Section II and III are titled Foundations. The necessary amount of units required for each section and the lists of courses to choose from to satisfy the Foundations requirements are listed here. It is comprised of 31 units divided among the following areas:
- IIA. - Natural Sciences and Quantitative Reasoning
- IIB. - Social and Behavioral Sciences
- IIC. - Arts and Humanities
- III. Lifelong Learning and Self-Development, students with catalog year 2019/20 and after
The next section of GE is Explorations, which is commonly referred to as upper division GE. Read through the section labeled IV. Explorations before diving into the upper division GE areas listed below. These are specific academic policies that you must understand before selecting classes from upper division GE. Additionally, you must open the section labeled Cultural Diversity to understand how this requirement is important when selecting your upper division GE courses. The three parts of Explorations are divided between three subsections, letters A through C. You must take a 3 unit class from each of the following areas:
- IVA. - Natural Sciences
- IVB. - Social and Behavioral Sciences
- IVC. - Humanities
These sections make up the GE pattern at SDSU.
A breakdown of your major is displayed in this section, which is split between two sections, Major Preparation courses and Upper Division Major courses. In order to move from pre-major to major status, you must complete your Preparation for Major courses as well as meet a minimum GPA. Each major has different requirements, so meet with your major adviser in your department if you have any questions related to this section or if you need help picking classes. Here is an example:
The last items listed on your degree evaluation show you how completed courses will be treated. This will provide a running list of all academic coursework on your record.
You will also see Advanced Placement credit, International Baccalaureate credit, and College Level Examination credit results in addition to courses transferred from other institutions along with the SDSU course equivalent. The example below illustrates a student with Advanced Placement credit, SDSU credit, and transfer credit from another institution.
An alternative to the Academic Coursework section on your degree evaluation is the Course History feature. At the top of the Degree Evaluation, there is a tab labeled Course History. This page outlines your coursework and also includes a bar chart for further details on coursework per academic year.
If you have transferred in coursework, the following note may appear: "The following transfer courses have not been reviewed. Courses may be applied to meet degree requirements once the review is complete." These courses may show up as "Unknown" as seen in the example below.
This means the course is not included in SDSU's large database of articulated courses used to generate the degree evaluation. An adviser in the Academic Advising Center needs to identify the course before it can be included in the Degree Evaluation database. If you see this listed on your degree evaluation, please see an adviser in the Academic Advising Center for advice on those courses.
If you want to know how your current in-progress coursework and your future registered coursework will satisfy graduation requirements, you have the option to run your degree evaluation with an in-progress format, also known as "IP." Log in to your degree evaluation through the SDSU WebPortal and view the Request an Audit page. Click on the link provided within Undergraduate Student In-Progress Degree Evaluation and change the Report Type from ONLSS to IPSS as seen below. This will generate your degree evaluation with your coursework in progress and show how those courses will meet your degree requirements.
Once you view your In-Progress degree evaluation, you will see how your current enrolled courses and any future registered courses will satisfy your degree requirements by the blue indicators within the Degree Evaluation and the charts and graphs.
The Office of Advising and Evaluations refers to degree evaluations ran under a different major as "What If" audits. This means you can change the major in which your coursework is completed under and the results will show you what remaining requirements you would have if you were to change your major. After you log in to your degree evaluation, view the Request an Audit section and click on Select a Different Program. Select a different major under Degree and then select Run Different Program.
In this example, the student was originally declared as a Criminal Justice major, but the student wanted to see what the requirements would be if the student changed the major to accounting.
To run a What If and In-Progress degree evaluation, return to Request an Audit page and click on Select a Different Program then use the link provided within the "Undergraduate Student In-Progress Degree Evaluation" title and change the Report Type from ONLSS to IPSS.
While it is important to read and understand your degree evaluation, it is just as important to see an academic adviser regularly, especially if you have any questions about your degree evaluation. For more information on advising, please visit the Seeing an Adviser web page on the Office of Advising and Evaluations website.
Frequently Asked Questions
- How do I access my degree evaluation?
- If you are a student, you must first log in to the SDSU WebPortal in order to verify your student account. Once your account and student record have
been verified, you will be prompted to log in to the Degree Evaluation using your
SDSUid which will exclude the "@sdsu.edu" portion (e.g. jsmith).
If you are an adviser, you must first log in to the SDSU WebPortal to verify access to the student's degree evaluation. Once access is verified, log in to the Degree Evaluation using your SDSUid which will exclude the "@sdsu.edu" portion (e.g. jsmith). Enter the RedID of your student.
- Why do I have to log in twice in order to view my degree evaluation?
- Access to the Degree Evaluation requires a 2-step verification and authentication process. Students and advisers are required to first log in to the SDSU WebPortal and then log in to the Degree Evaluation.
- Why am I unable to access my degree evaluation?
- Degree evaluations are available to most current, matriculated students. If you do not have access to your degree evaluation, then you may have a registration hold on your record, be declared in a second major, or be enrolled under a catalog year that is no longer supported by the degree program. Please contact the Office of Advising and Evaluations for further information.
- I am an academic adviser and cannot access the Degree Evaluation. How do I request access?
- Undergraduate advisers need access to both the SDSU WebPortal and the Degree Evaluation.
If you are a new undergraduate adviser, request your SDSU WebPortal access to the Undergrad Adviser Role. Your SDSU WebPortal and your Degree Evaluation access
will be granted accordingly.
If you are an academic adviser and have the undergrad adviser role in SDSU WebPortal, but cannot access the Degree Evaluation, please submit the following information to [email protected]:
- SDSU WebPortal username
- How do I log out?
- Log out of the Degree Evaluation by clicking on the gear symbol on the right-hand side of the screen. A drop down menu will appear and then select Log Out.
- How long does my last degree evaluation stay available?
- Each time a new degree evaluation is generated, it replaces the previous one. The last degree evaluation generated will clear from the system overnight.
- What are the different types of degree evaluations I can view?
- There are three types of evaluations that can be generated.
- Run Declared Programs: displays your current declared major and minor(s) (if applicable) on your academic record and reflects the courses you have completed
- Run a Different Program: displays your courses according to a different major. This is sometimes referred to as a "What If" degree evaluation. This does NOT officially change your major. To officially change your major, review the Change/Declare Major web page and meet with an academic adviser.
- In Progress: displays your degree evaluations (both declared programs and different programs) with courses in progress. This allows you to see how your current enrolled and future registered courses will satisfy the requirements listed within your degree evaluation.
- I want to possibly declare a minor but I can't figure out how to run a different program/ "What If" for a minor.
- The "What If" audits currently run for majors only. The "What If" audits will be available for minors in the future.
- How come I don't see certain majors listed under Select a Different Program for the "What If" option?
- Some majors listed in the catalog are only applicable with special approval and/or are only allowed if you are admitted into the major under special program guidelines. For questions regarding majors that are not available under the "What If" option, please contact the Office of Advising and Evaluations.
- Why does my graduation evaluation still say I need to complete a particular requirement even though my adviser told me the requirement is okay?
- The graduation requirements found on your evaluation are from the SDSU General Catalog. Students are required to complete these requirements. In some cases, departments will allow an exception or adjustment to the requirements found in the General Catalog. In these instances, a Request for Adjustment of Academic Requirements (RAAR) form must be completed with all the appropriate approvals before an adjustment can be made to a student's evaluation.
- When I click on a course in the Degree Evaluation, it takes me to the public class schedule. How do I add the course to MyPlanner? How do I register for the course?
- Currently, the courses on the Degree Evaluation are linked to the Class Schedule to assist with planning for classes. Use the My Registration menu option in your SDSU WebPortal to add and/or plan for your classes.
- What does LD GE Certified mean?
- LD GE Certified means that the lower division General Education courses have been designated as complete for each General Education area through a California Community College. California Community Colleges refer to this process as a lower division General Education certification.
- My degree requirement says I'm done with all requirements in that particular section but it still says "At Least One Requirement Has Not Been Satisfied." What does this mean?
- At Least One Requirement Has Not Been Satisfied is referencing your entire degree evaluation. If this text is visible, then you have at least one graduation requirement outstanding. Select Open All Sections to view the expanded and detailed information of all graduation requirements to identify your outstanding requirements.
- My GE requirements are met. However, when I run my In-Progress degree evaluation with the "IPSS" option, it's now claiming my current enrolled coursework will be used for my GE requirements. Does my original course no longer count?
- The Degree Evaluation is programmed to accept any and all courses that could fulfill the area. This may include the most recent course attempts; however, this does not change the completion status of the area. You can run your degree evaluation without in-progress work to see how your completed courses fulfill those same areas.
- When I run an In Progress degree evaluation, all of my requirements will be met. Do I still need to submit the transcripts listed as needed at the end of my degree evaluation since all of the requirements appear to be satisfied?
- If there is any reference at the end of your degree evaluation that states transcripts are needed, you are required to request those transcripts to be sent officially to SDSU. This will be required regardless of the In Progress degree evaluation status. Please make sure you are always opening all sections of your degree evaluation and reading through the requirements in its entirety.
- When I run an In Progress degree evaluation, all of my requirements will be met. Do I still need to complete my course that has an "I" grade? It's not a required class.
- If there are any unresolved Incomplete grades on your degree evaluation, you are required to resolve these grades before your degree is considered completed. This will be required regardless of the In Progress degree evaluation status. Please make sure you are always opening all sections of your degree evaluation and reading through the requirements in its entirety.
- When I run my degree evaluation, the legend under the charts and graphs identifies that blue means "In Progress" but my charts and graphs are not showing the courses I'm enrolled in.
- Run an "In-Progress" audit to see how your current enrollment is being used to satisfy your degree. For more information on In-Progress audits, review the information under In-Progress Degree Audit.
- Why does my American Institutions graph show nine units required when the expectation is to take six units to satisfy all three components: American History, US Constitution, CA State and Local Government?
- Each component is looked at individually to visually represent the requirements from the Degree Evaluation. You can still fulfill this requirement with six units. Please refer to the American Institution section of your degree evaluation to select courses that will satisfy this requirement.
- How are GPAs calculated for each graduation requirement within the charts and graphs?
- The GPAs on the charts and graphs vary in which courses are being included in any particular area. The level you are on within the charts (Categories vs Requirements vs Sub Requirements) may reflect a different view of the data being represented, so the GPAs may vary between views.
- Why do I have requirements that do not show completed on my graphs even though I have completed them?
- If the requirement has no academic coursework satisfying the requirement, then there
will be no units populated for that completed requirement.
- e.g. Language requirement satisfied by HS coursework.(no course required)
- e.g. Score of 10 on the WPA (no course required)
- Why do I have requirements that show completed on my graphs, but when I click on the green bar for further details, my degree evaluation only displays certain courses or doesn't display them at all?
- Some graduation requirements will display as completed without populating the coursework within the Degree Evaluation. This is based on how the requirement is programmed. If you have any questions regarding the courses that are used to satisfy any given requirement, please contact the Office of Advising and Evaluations.
- My pie chart on my overview page shows I only have a few more units remaining, but I actually have more units required than what the chart is telling me. Why is there a difference?
- The chart represents the minimum number of units to graduate. This is just a minimum and does not represent the total number of units that may be required to complete all graduation requirements based on each individual student. Please open all sections of your degree evaluation to review remaining requirements.
- Why is the bar on my graph green for my GPA when I am currently below a 2.0? Shouldn't it turn red since it's not meeting the requirement to graduate?
- The charts that represent GPAs are for reporting only. They will not change color to reflect met vs not met. The requirements within your degree evaluation will identify minimum GPAs not met. Always refer to the requirements of the Degree Evaluation to ensure you are on track to graduate.
- When I click on the chart for my major preparation or major requirements and I continue to click down to my sub requirements, I receive a spinning wheel, but no chart.
- This issue is currently getting resolved. Please email [email protected] and provide your first and last name and RedID. Your degree evaluation will still show the correct required courses.
- I have clicked down into my graphs for more details, but how do I get back to my main degree evaluation page?
- As you click down through the categories within the charts, you can return to the main page by clicking the Home icon. You can also click on the previous Requirement or Category links listed after the Home icon, or you can use the back button on your browser. Any of these methods will return you to the previous pages.